Moving mail accounts to another mac




Your Mac Mail

You may have years of data stored on your Mac. While some of it may be fluff, other pieces of information are important enough to keep on hand.


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Once you back up your data, you're ready to continue. Two folders and a file need to be copied to your new Mac or your new system.

Error : Apple Mail Moving Messages Stuck [Resolved]

You'll be copying data for both Apple Mail and Apple's Keychain application. The Keychain data you copy will allow Apple Mail to operate without asking you to supply all of your account passwords. If you only have one or two accounts in Mail, then you can probably skip this step, but if you have many Mail accounts, this will make using the new Mac or system easier. Before you copy the Keychain files, it's a good idea to repair the files to ensure the data within them is intact. If you're using OS X Yosemite or earlier, the Keychain Access app includes a handy first-aid tool that you can use to verify and repair all of your Keychain files.


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As mentioned above, the Keychain Access app lacks the basic first-aid capabilities, a definite oversight by Apple. Moving your Apple Mail data is a pretty simple task, but before you do, you may want to take a bit of time to clean up your current Mail setup.

Rebuilding your mailboxes forces Mail to re-index each message and update the message list to accurately reflect the messages stored on your Mac.


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The message index and the actual messages can sometimes get out of sync, usually as the result of a Mail crash or an unintended shutdown. The rebuild process corrects any underlying issues with your mailboxes.

Manually (long)

If you use IMAP Internet Message Access Protocol , the rebuilding process deletes any locally cached messages and attachments, and then downloads fresh copies from the mail server. This can take quite a while; you may decide to forgo the rebuilding process for IMAP accounts. Once the rebuilding is complete, reselecting the mailbox will reveal all of the stored messages. This folder is hidden by default in macOS. Once the folder is visible, you can continue:. You might see files that seem similar, such as com.

Community Q&A

The only file you need to copy is com. That's it. With all the necessary files copied to the new Mac or system, you should be able to launch Apple Mail and have all of your emails in place, your Mail rules functioning, and all Mail accounts working.

how to transfer files from one user account to another MAC

If something can go wrong, it usually will, and moving Keychains around can cause a problem. Fortunately, it's easy to correct. This can happen if you have already used your new Mac or system, and in the process, it created its own Keychain files. If you're using OS X Mavericks or earlier, you can use the following steps to work around the problem:. If you're using OS X Yosemite or later, you can use an alternative method of getting your new Mac or system to use your existing Keychain files.

Moving emails from Inbox to Folder 'On My Mac' has effect of putting that email in the Gmail Bin

To archive emails, simply drag an email from your Inbox into the newly created Mailbox. The email you have just moved will no longer be in your Inbox, it will also no longer be using up part of your PagePlay email usage quota. You may also want to archive emails from your Drafts and Sent folders as emails in these folders also count towards your mailbox usage. PagePlay Home Guides. How do i archive emails using Mail for Mac? To add a condition, click. Under Do the following , choose what you want to happen when you send or receive email.

In the Search box, find the folder you created for this rule, click Choose , and then click OK. In the left pane of the Rules box, under Client Rules , click the account type. At the bottom of the Rules box, click Add. Under When a new message arrives , click the arrows on the first box to open the list, and then choose the type of information you want to identify. Under When a new message arrives , continue to move from left to right, clicking the arrows and selecting conditions for your rule.

Under Do the following , specify the actions you want the rule to perform.

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This option is only available for accounts managed by Microsoft Exchange Server or later. Under When a new message arrives , click the arrows on the first box to open the list, and then choose the type of information you want to identify, such as From , Recipients , or Subject. If you attempt to create a rule in Outlook for Mac, and you don't know what type of email account you have, here's how to find out:.

In the left pane of the Accounts box, click the account you want to create a rule for. Send automatic out of office replies from Outlook. Create a rule based on the sender's name or a contact group.

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